EAST SUSSEX COUNTY COUNCIL’S FORWARD PLAN

 

The Leader of the County Council is required to publish a forward plan setting out matters which the Leader believes will be the subject of a key decision by the Cabinet, individual Cabinet member or officer in the period covered by the Plan (the subsequent four months). The Council’s Constitution states that a key decision is one that involves

 

(a)    expenditure which is, or the making of savings which are, significant having regard to the expenditure of the County Council’s budget, namely above £500,000 per annum; or

 

(b)    is significant in terms of its effects on communities living or working in an area comprising two or more electoral divisions.

 

As a matter of good practice, the Council's Forward Plan includes other items in addition to key decisions that are to be considered by the Cabinet/individual members. This additional information is provided to inform local residents of all matters to be considered, with the exception of issues which are dealt with under the urgency provisions.  Only key decisions to be taken by officers are included.

 

For each decision included on the Plan the following information is provided:

 

-          the name of the individual or body that is to make the decision and the date of the meeting or relevant time period for an officer decision

-          the title of the report and decision to be considered

-          groups that will be consulted prior to the decision being taken

-          a list of documents that will be considered when making the decision

-          the name and telephone number of the contact officer for each item.

 

The Plan is updated and published every month on the Council’s website two weeks before the start of the period to be covered.

 

Meetings of the Cabinet/individual members are open to the public (with the exception of discussion regarding reports which contain exempt/confidential information). Copies of agenda and reports for meetings are available on the website in advance of meetings. Key decisions taken by officers will not be taken at a meeting – documents listed can be made available on request to the contact officer, with the exception of those which contain exempt/confidential information.

 

For further details on the time of meetings and general information about the Plan please contact Andy Cottell at County Hall, St Anne’s Crescent, Lewes, BN7 1UE, or telephone 01273 481955 or send an e-mail to andy.cottell@eastsussex.gov.uk.  For further detailed information regarding specific issues to be considered by the Cabinet, individual Member or officer please contact the named contact officer for the item concerned.

EAST SUSSEX COUNTY COUNCIL

County Hall, St Anne’s Crescent, Lewes, BN7 1UE 

 

For copies of reports or other documents please contact the officer listed on the Plan or phone 01273 335274.

 

 

FORWARD PLAN – EXECUTIVE DECISIONS (including Key Decisions) –1 June 2022 TO 30 September 2022

Additional notices in relation to Key Decisions and/or private decisions are available on the Council’s website.

 

Cabinet membership:

 

Councillor Keith Glazier - Lead Member for Strategic Management and Economic Development

Councillor Nick Bennett – Lead Member for Resources and Climate Change

Councillor Rupert Simmons – Lead Member for Economy

Councillor Claire Dowling  – Lead Member for Transport and Environment

Councillor Carl Maynard  – Lead Member for Adult Social Care and Health

Councillor Bob Bowdler – Lead Member for Children and Families

Councillor Bob Standley – Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Date for Decision

Decision Taker

Decision/Key Issue

Decision to be taken wholly or partly in private (P)  or Key Decision (KD)

Consultation

 

List of Documents to be submitted to decision maker

Contact Officer

<PI1>

13 Jun 2022

Lead Member for Transport and Environment

 

Petition - to consider the road safety issues raised on the A26 Eridge Green

Petition to consider a request to slow down vehicles exceeding the existing 40mph speed limit, introduction of safe crossing facilities and improvements for other users on the A26 Eridge Green

 

 

 

 

 

Report, other documents may also be submitted

 

Jo Reed

 

01273 482951

 

</PI1>

<PI2>

13 Jun 2022

Lead Member for Transport and Environment

 

Notice of Motion - discharge of untreated wastewater by Southern Water

To consider the Notice of Motion proposed by Councillor Field and seconded by Councillor Lambert

 

 

 

 

 

Report, other documents may also be submitted

 

Nick Claxton

 

01273 481407

 

</PI2>

<PI3>

14 Jun 2022

Chief Operating Officer

 

Award of Managed Services for Temporary Agency Resources contract

ESCC’s current contract for Managed Services for Temporary Agency Resources is due to expire in November 2022, a procurement exercise is currently underway via an ESPO framework to select and award a new contract for this provision. This contract is for the management and supply of temporary agency staffing across all council departments.
Due to the annual expenditure the contract award is deemed a key decision.

 

P

KD

 

Departmental leads have been consulted via the Human Resources Management Board (HRMB), leads from each department are also directly involved in the procurement process.

Report, other documents may also be submitted

 

Grace Kyte

 

01273 336432

</PI3>

<PI4>

14 Jun 2022

Lead Member for Resources and Climate Change

 

Partnerships for People and Place project: award of grant

The Lead Member for Resources and Climate Change is recommended to approve a grant between East Sussex County Council and Citizens Advice 1066 for delivery of stage one of the East Sussex County Partnerships for People and Place project, which aims to improve energy efficiency and fuel poverty in the private rented sector in three Hastings wards.

Stage one of the project will involve engaging with tenants and landlords to better understand the current barriers to investment in energy efficiency.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Harriet Judson

 

01273 335293

</PI4>

<PI5>

14 Jun 2022

Lead Member for Resources and Climate Change

 

Heathfield Leisure Centre next steps

To note options and agree next steps for the future operation of Heathfield Leisure Centre, held freehold by ESCC, following the end of the current Joint Use arrangements from July 2022.

 

P

 

 

 

Report, other documents may also be submitted

 

Pauline Young

 

01273 481180

</PI5>

<PI6>

14 Jun 2022

Lead Member for Resources and Climate Change

 

Uckfield Leisure Centre next steps

To note options and agree next steps for the future operation of Uckfield Leisure Centre, held freehold by ESCC, following the end of the current Joint Use arrangements from July 2022.

 

P

 

 

 

Report, other documents may also be submitted

 

Pauline Young

 

01273 481180

</PI6>

<PI7>

27 Jun 2022

Cabinet

 

Ashdown Forest Trust Fund 2021/22

To consider the Ashdown Forest Trust Income and Expenditure Account band Balance Sheet 2021/22

 

 

 

 

 

Report, other documents may also be submitted

 

Ian Gutsell

 

01273 481399

</PI7>

<PI8>

27 Jun 2022

Cabinet

 

Council Monitoring: Quarter 4 2021/22 - Year End

To consider the Council Monitoring report for the fourth quarter of 2021/22 as part of the Council's Reconciling Policy, Performance and Resources budget monitoring process.

 

 

 

 

 

Report, other documents may also be submitted

 

Victoria Beard

 

07894 708914

</PI8>

<PI9>

27 Jun 2022

Cabinet

 

Reconciling Policy, Performance and Resources - State of the County

To consider the State of the County report and begin the Reconciling Policy, Performance and Resources process for 2023/24 and beyond

 

KD

 

 

Report, other documents may also be submitted

 

Claire Lee

 

01273 335517

 

</PI9>

<PI10>

12 Jul 2022

Lead Member for Resources and Climate Change

 

St Helens Down (land at)

To declare surplus land at St Helens Down formerly the site of the building known as Ridgeway, and to agree the disposal of the St Helens Down site formed of the site of three demolished buildings (Pinehill Day Centre, Mount Denys and Ridgeway)

 

P

 

Local Member

 

Report, other documents may also be submitted

 

Zoe Tweed

 

07701 021868

</PI10>

<PI11>

12 Jul 2022

Lead Member for Resources and Climate Change

 

Renewal Lease - Performing Arts Centre Mountfield Rd Lewes

Renewal of lease with East Sussex College of rooms in the Performing Arts Centre for 20 years and underletting some parts back to the College to facilitate use by the music services, also on a similar lease for 20 years.

 

 

 

 

 

 

Report, other documents may also be submitted

 

John Tripp

 

01273 336999

 

</PI11>

<PI12>

12 Jul 2022

Lead Member for Resources and Climate Change

 

New Lease - Forest Row Sports Ground Shalesbrook Lane, RH18 5LS

Grant of 21 year lease to Forest Row Sports Ground Association to allow continuance of use of sports ground land for team games, tennis etc and to allow continued use of Memorial Pavilion building.

 

 

 

 

 

 

Report, other documents may also be submitted

 

John Tripp

 

01273 336999

 

</PI12>

<PI13>

12 Jul 2022

Lead Member for Resources and Climate Change

 

Hastings office accommodation

To note options and agree lease terms for a new office to replace Ocean House, Hastings. The Council’s lease ends in March 2023.

 

P

 

 

 

Report, other documents may also be submitted

 

Peter Smith

 

01273 337647

 

</PI13>

<PI14>

18 Jul 2022

Lead Member for Transport and Environment

 

Petition to extend the 40mph speed limit on the A2100 London Road, Battle

To consider the petition calling on the County Council to extend the 40mph speed limit beyond that being proposed for the new Lillybank development to a suitable location north of Canadia Road. The limit is being extended as part of a Section 106 Agreement for the Millwood Homes development (Lillybank Farm), and an extension north of Canadia Road will help protect vulnerable residents from the excessive speeding frequently endangering lives

 

 

 

 

 

Report, other documents may also be submitted

 

Brian Banks

 

01424 724558

 

</PI14>

<PI15>

18 Jul 2022

Lead Member for Transport and Environment

 

Car Parking Charges in Millbrook Car Park, Ashdown Forest

Lead Member will be asked to give permission to the Ashdown Forest to charge for parking in the Millbrook Car Park. The reason this decision is needed is due to the fact the land is ESCC owned.

 

 

 

 

 

Report, other documents may also be submitted

 

Dale Poore

 

-

</PI15>

<PI16>

18 Jul 2022

Lead Member for Transport and Environment

 

Sea Road, Bexhill: zebra crossing relocation

To consider responses to the stakeholder and public consultation exercises on the proposed relocation of the zebra crossing on Sea Road in Bexhill and seek approval to progress the scheme to detailed design and construction.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Nicholas Mitchell

 

01273 336627

</PI16>

<PI17>

18 Jul 2022

Lead Member for Transport and Environment

 

Draft East Sussex Enhanced Partnership Plan and Scheme

We require the EP Plan and Scheme (EP P&S) to be approved in principle prior to proceeding to the next stage of statutory consultation to allow the ‘making’ of the EP P&S. The EP plan is a high-level vision and objectives and closely follows or replicates relevant sections of the BSIP. The EP schemes set out the detail of how the BSIP vision and objectives will be achieved, including any commitments made by the local authority or by bus operators.

 

KD

 

 

Report, other documents may also be submitted

 

Craig Lamberton

 

01273 337525

 

</PI17>

<PI18>

19 Jul 2022

Cabinet

 

Conservators of Ashdown Forest Budget 2021/22

To approve the draft Conservators of Ashdown Forest budget for the financial year 2021/22 and to consider the contribution from the Trust Fund.

 

KD

 

 

Report, other documents may also be submitted

 

Ian Gutsell

 

01273 481399

</PI18>

<PI19>

19 Jul 2022

Cabinet

 

Internal Audit Progress Reports 2021/22

 

KD

 

 

Report, other documents may also be submitted

 

Nigel Chilcott

 

01273 481992

 

 

</PI19>

<PI20>

19 Jul 2022

Cabinet

 

Modern Slavery Statement

To consider the Council's Modern Slavery Statement

 

 

 

 

 

Report, other documents may also be submitted

 

Akilah Jardine

 

07815 473201

 

</PI20>

<PI21>

25 Jul 2022

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Proposal to lower school age range at Wivelsfield Community Primary School

To consider whether to lower the age range at Wivelsfield Community Primary School to enable the governing body to provide early years provision on the school site.

 

 

 

 

Report, other documents may also be submitted

 

Jane Spice

 

01323 747425

</PI21>

<PI22>

13 Sep 2022

Lead Member for Resources and Climate Change

Approval of Social Value Policy

Approval of Social Value Policy

To approve the new Social Value Policy, which will embed the ESCC approach to social value into the culture of the council. It will help council officers to be clear of their roles and responsibilities in this regard.

 

 

 

 

Report, other documents may also be submitted

 

Rosalie McPhrazier

 

01273 481275

 

</PI22>

<PI23>

19 Sep 2022

Lead Member for Transport and Environment

 

Petition for road safety improvements - Compton Place Road, Eastbourne

Petition for increased safety measures – Compton Place Road, Eastbourne. A petition was submitted to the County Council on 10 May 2022 and needs to be considered by Lead Member for Transport & Environment.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Victoria Bartholomew

 

01424 724284

 

</PI23>

<PI24>

20 Sep 2022

Lead Member for Strategic Management and Economic Development

 

LEP Funded Capital Programme Financial Statement - Confirmed Spend for 2021/22 and Forecast for 2022/23

Lead Member will be asked to:

Note the final spend for 2021/22 for the  Local Growth Fund, Getting Building Fund and Growing Places programmes and the amount of funds re-profiled into the East Sussex County Council Capital Programme.

Agree the confirmed scheme spend profiles for the Local Growth Fund, Getting Building Fund and Growing Places programmes for the 2022/23 financial year.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Alex Colbran

 

07729 108123

 

</PI24>

<PI25>

28 Sep 2022

Lead Member for Adult Social Care and Health

 

To retender our Integrated Lifestyle Service

Our Integrated Health and Wellbeing Service has been in place since August 2017. As a result of an agreed extension, the contract will end on 7th August 2023.

The service provides tailored behaviour change support to individuals who would like to make a change to one or more of their health-related behaviours – Stopping smoking, managing weight, improving diet and nutrition, reducing alcohol intake and increasing physical activity.

We would like to retender the service for five years and six months (to bring it in line with financial years), with the option to extend the contract for a further two years.

The new service will focus on supporting people living in areas where the need for health and wellbeing support is highest and where health inequalities are having a significant impact on the local population.

For the new contract to commence on the 8th August 2023, we will need to begin the procurement process on 24th October 2022.

 

KD

 

 

Report, other documents may also be submitted

 

Sally Reed

 

01273 481912

</PI25>

<PI26>

29 Sep 2022

Cabinet

 

Conservators of Ashdown Forest - Medium Term Finanicial Plan

To consider the Conservators of Ashdown Forest Strategy and Medium Term Financial Plan

 

KD

 

 

Report, other documents may also be submitted

 

Ian Gutsell

 

01273 481399

</PI26>

<PI27>

29 Sep 2022

Cabinet

 

Reconciling Policy, Performance and Resources - update

To consider an update on the reconciling policy, performance and resources process for 2023/24, the next steps and the medium term financial plan

 

 

 

 

 

Report, other documents may also be submitted

 

Claire Lee

 

01273 335517

</PI27>

<PI28>

29 Sep 2022

Cabinet

 

Council Monitoring Quarter One 2022/23

To consider the Council Monitoring report for the first quarter of 2022/23 as part of the Council's Reconciling Policy, Performance and Resources monitoring process

 

 

 

 

 

Report, other documents may also be submitted

 

Victoria Beard

 

07894 708914

</PI28>

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